The response rate tracker

Counts how many people you invited against how many submitted a screener, for any date range, without building a report.

Workflow 5 of 12RecruitingSeptember 30, 2026

Get the workflow

Enter your details and the prompt appears here, ready to copy.

How do I calculate screener response rate across studies?

Response rate is screener submissions divided by people invited. An AI tool connected to Great Question can count both for every study since a date you choose, return a table by study with the rate, and name the studies furthest below average, with no report to build. Leaving drafts out stops studies that never went out from dragging the average down.

Who runs it
Research ops, usually before someone asks.
Where you sign off · Read only
Nothing. Read only.
Schedule it · Monthly
Monthly, or run it the morning of your ops review.

How to run it in Claude, ChatGPT, Cursor or Copilot

The prompt is the same in every tool. What changes is where you connect Great Question and where you paste it.

Run it in Claude

  1. 1

    Connect Great Question to Claude

    In Claude Desktop, open Settings → Connectors → Add custom connector. Name it Great Question, paste https://greatquestion.co/api/mcp/v1, then Save and Connect and sign in with your Great Question account. Restart Claude so the tools load.

  2. 2

    Paste the prompt

    Start a new chat and paste the prompt. Claude asks before it uses each Great Question tool; allow the read tools, and read anything it proposes to write before you allow it.

Your admin has to switch the MCP on in Great Question first. The MCP guide covers every tool, the security model and a team rollout.

How to run it on a schedule

  1. 1

    Give the agent its own token

    A scheduled run has nobody there to sign in, so it uses an agent API token instead of OAuth. The token sees exactly what its user can see, and you can revoke it from your Great Question account.

  2. 2

    Run the prompt headless

    Claude Code runs a prompt without a chat window with claude -p "<the prompt>", and Codex with codex exec "<the prompt>". Either works once the Great Question MCP is added to it.

  3. 3

    Put it on a monthly timer

    Schedule that command with whatever your team already uses: cron, a CI job, or your AI tool's own scheduled tasks. Check the first few runs by hand before you stop looking.

The tools it calls

Named so you can see exactly what the agent touches before you let it near anything.

  • list_study_participants
  • search_study_participants
  • list_interview_screener_responses
  • list_survey_screener_responses

What we never automate

Four rules sit under every workflow here, and they matter more than the workflows.

  • Nothing reaches a participant without a person

    No workflow sends an invitation, an email or a reminder. The MCP can do those things. They are left out on purpose, because a scheduled job that contacts your customers is a different category of risk from one that reads a transcript.

  • Nothing launches a study without a person

    An agent can build the screener and draft the messages. Someone still presses go.

  • Nothing reaches a stakeholder unchecked

    The synthesis workflows hand you quotes with links attached so you can check them in one click. Use the click. A misattributed quote in a board deck costs more than the hour it saved.

  • Nothing sees more than the person who connected it

    Permissions follow the individual, so an agent connected by a PM reaches exactly what that PM reaches. Your admin decides whether it is available at all.

Questions

What is a good screener response rate?

It depends on the audience and the channel far more than on any benchmark. Customers invited from your own panel usually respond at a higher rate than cold external recruits. Track your own rate by study over time and look into the outliers.

Why is my screener response rate low?

The usual causes are the wrong audience, an invitation that doesn't say what's in it for them, an incentive too low for the ask, or a screener too long to finish. Compare your lowest studies against your best one on those four.

Is this the same as survey response rate?

Close, but it counts screener submissions, the step before anyone is scheduled. For surveys in general, see how to increase survey response rates.

Related reading

More workflows

See all 12